Approve Timecards

Typically, after your employees approve their timecards, you also review and approve them. Depending on your access, you may also be able remove your approval to edit employee timecards or even edit them without removing your approval.

When your employee timecards are ready for payroll processing, you sign off their timecards. Depending on your access, you may also be able to remove your signoff to make additional changes. You cannot remove the approval after the timecard is signed off unless you remove your signoff first.

Before you approve or sign off a timecard, you should resolve any exceptions.

To approve a timecard:

1. Open a timecard and select the appropriate timeframe.
2. Make sure the timecard is accurate.
3. Click Approve

You can also approve multiple timecards at the same time from the Employee Timecards summary page (Main Menu > Time > Employee Timecards).

1. Select the appropriate timeframe and search criteria.
2. Select the one or more check boxes next to Employee Full Name and click Open Selected . To select all the check boxes, click Select All. To clear all the selected names, click Unselect All.
3. Click Approve

The way that approval is displayed in your timecard differs depending on whether you are using table view or list view.

You can approve the entire timeframe or part of the timeframe. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you only approve part of the timeframe, the Approve indicator is still available.

The background color of the timecard changes, depending on who has approved it:

• Yellow background- -Timecard approved by employee but not by manager.
• Light purple background- -Timecard approved by manager but not by employee.
• Green background- -Timecard approved by both employee and manager.
• Gray crosshatch- -Timecard has been signed off.

To remove approval, select Remove Approval.