Manage Overtime

Overtime and premium time approval (hourly timecards)

Overtime —sometimes called premium time — is a span of worked time that causes a change in pay. Activities related to these spans are flagged in the employee's timecard:

Blue — Employee has incurred overtime.

Green — Overtime is reviewed or approved. The tooltip provides additional information.

Red — Overtime is pending. The tooltip provides additional information.

Depending on your access rights, you can review, approve, partially approve, or deny overtime. You can also add a comment and note to your overtime action.

Approve or deny overtime

  1. Right-click the day that contains the overtime indicator. The Date Actions glance opens, displaying the date and state of the overtime: Overtime [Pending] or Overtime [Reviewed] or both. Below that are the available actions: Approve Overtime or Review Overtime
  2. Click Approve Overtime . The Approve Overtime panel opens with the following information:
    • Overtime Date — The date of the overtime appears. You cannot change the date
    • Pending Overtime  — The amount of the overtime in hours and minutes
    • Time Spans — The overtime spans in "From" and "To" format, for example, from 6:30 AM to 8:00 AM. Opposite each time span is an Approve check box

    Note: If necessary, you can change the times within each time span, but you cannot increase the spans.

    • Comments — Enables you to add comments and notes.
  3. From here you can approve or deny all or part of each time spans:
    • To approve the overtime, select the Approve check box next to the applicable time span.
    • To deny the overtime, clear the Approve check box next to the applicable time span.
    • To approve or deny part of a time span, change the "From" or "To" entries and then select or clear the Approve check box. You cannot increase the timespans.
  4. To add a comment click Add Comment and do the following:
    • Click the down arrow in the Select a Comment drop-down and select a comment. Repeat this action to add multiple comments.
    • If necessary, enter a note.
    • Click Add. To add more notes, click Add Another Note and enter the note.
  5. When finished, click Apply. To cancel all edits and return the overtime to the Pending state, click Reset.

The timecard is updated as follows:

  • The Overtime indicator in the Date cell changes and turns green and Overtime Reviewed along with the date appear in the tooltip.
  • The Comments indicator displays in the Date cell if you added comments and notes.
  • Approval and denial actions are recorded in the Totals add-on.