Manage Overtime

Overtime and premium time approval

Overtime —sometimes called premium time — is a span of worked time that causes a change in pay. Activities related to these spans are flagged in the employee's timecard:

Blue — Employee has incurred overtime.

Green — Overtime is reviewed or approved. The tooltip provides additional information.

Red — Overtime is pending. The tooltip provides additional information.

Depending on your access rights, you can review, approve, partially approve, or deny overtime. You can also add a comment and note to your overtime action.

  1. Tap a day with the warning indicator
  2. In the panel, tap More next to Overtime Pending
  3. The Approve Overtime panel opens with the following information:
    • Overtime Date — The date of the overtime appears. You cannot change the date
    • Pending Overtime  — The amount of the overtime in hours and minutes
    • Time Spans — The overtime spans in "From" and "To" format, for example, from 6:30 AM to 8:00 AM. Opposite each time span is an Approve check box
    • Comments — Tap to add a comment.
  4. From here you can approve or deny all or part of each time spans:
    • To approve the overtime, select the Approve check box next to the applicable time span.
    • To deny the overtime, clear the Approve check box next to the applicable time span.
    • To approve or deny part of a time span, change the "From" or "To" entries and then select or clear the Approve check box. You cannot increase the timespans.
  5. To add a comment tap Add Comment and do the following:
    • Tap the down arrow in the Select a Comment drop-down and select a comment. Repeat this action to add multiple comments.
    • If necessary, enter a note.
    • Tap Add. To add more notes, click Add Another Note and enter the note.
  6. When finished, tap Apply.

The timecard is updated as follows:

  • The Overtime indicator in the Date cell changes and turns green and Overtime Reviewed along with the date appear in the tooltip.
  • The Comments indicator displays in the Date cell if you added comments and notes.
  • Approval and denial actions are recorded in the Totals add-on.