Add, Edit, and Delete Entries

This job aid explains how you can add, edit, or delete timecard entries on behalf of an employee.

 

Select each of the tabs to learn more.

Add or Edit Punches

Punch Adjustments:

  • Non-exempt (hour) employees use the punch tile to record all time worked.
  • If your non-exempt employee needs to adjust their punched time, you (as the manager) will need to make the edit on your employee's behalf.

Add or Edit Employee Punches from the Timecard:

  1. Open the employee's timecard.
  2. Select in a cell under the In column to enter a start time for the employee’s shift, or Out column to enter an end time for the shift.
  3. Type in the time using your keyboard. Enter times in the standard time format of AM/PM or 24-hour format.
  4. Select Save.

Tip for Adding a Missed Punch:

  1. From the employee’s timecard, go to the corresponding date that has a missed punch > click + (to add a row) and type in the missed in/out punch.

Tip for adding a missed punch step 1

  1. Click Save.
  2. After clicking Save, the punches will realign.

Tip for adding a missed punch step 3

 

 

 

Delete Punches

  1. From the employee’s timecard, select the punch, then press Delete on your keyboard.
  2. Click Save.

 

 

 

Add a Pay Code such as PTO

Add or Edit Pay Codes for Non-Exempt (Hourly) Employees:

The system will allow non-exempt (hourly) employees to add pay codes (such as planned PTO, unplanned PTO, jury duty), into their own timecard. Once the non-exempt (hourly) employee adds or edits the pay code, this adjustment will go to you (as the manager) for review and approval before it appears on the employee’s timecard.

  1. From the employee’s timecard, click the cell under the Pay Code column that corresponds to the applicable Date and select the Pay Code such as Planned PTO.
  2. In the Amount cell, enter the number of hours that should be associated with that pay code. Please note: Certain pay codes will require you to key in the dollar amount – USD will appear in front of the associated Amount that you enter if the pay code is a dollar amount.
  3. Click Save.

Add or Edit Pay Codes for Exempt (Salaried) Employees:

  1. Select Add New.
  2. At the Project panel, select the paycode from the Paycode drop-down list.
  3. On the Project panel, select Apply.
  4. Add the Amount to the corresponding day.
  5. Select Save.

The Project Timecard outlines steps 1 through 3

Approve or Refuse Non-Exempt (Hourly) Employee Timecard Edits from the Timecard:

  1. Open the employee's timecard and select View Pending.
  2. If there are changes that have not yet been approved, the Pending Changes panel opens, listing the type of timecard change that the employee has submitted.
  3. Next to each type of change, the panel identifies the type of change — Added, Modified or Deleted.
  4. From here, select Approve or Refuse and select Apply.
 

 

Delete a Pay Code

  1. From the employee’s timecard, find the row that contains the pay code that should be deleted and select the (trash can) icon , located to the left of the Date column.
  2. Click Save.