Approve Employee Timecards

This job aid explains how you can approve employee timecards at the end of the pay period for payroll processing.

About Approvals

• Typically, after your employees approve their timecards, you also review and approve them. You will be able to remove your approval to edit employee timecards. Before payroll processing begins, a sign-off is applied to the timecard by Payroll Operations. You cannot remove the approval after the timecard is signed off.

To approve a single timecard:

1. Open a timecard and select the appropriate timeframe.
2. Make sure the timecard is accurate.
3. Select Approve.

Verify your Approval in the Table view

The background color of the timecard changes, depending on who has approved it:

Color	Meaning
Yellow background	Timecard approved by employee but not manager.
Light purple background	Timecard approved by manager but not by employee.
Green background	Timecard approved by both employee and manager.
Gray crosshatch	Timecard has been signed off

To approve multiple employee timecards:

1. Select the Main Menu > Time > Employee Timecards or access the Timecard Approval Summary dataview. Select the appropriate timeframe and search criteria that you wish to approve.
2. Select the one or more check boxes next to the employee's names. To select all the employees, click Select All.
3. If you have more than 40 employees, scroll down to the bottom of your employee list to be sure that you selected all the employees before submitting approval.
4. Click Approve .