Make Historical Corrections
This job aid explains how you can edit an employee’s timecard in a signed-off time period.
About Editing Signed-off Time
Historical corrections can be added for updating punches for a worked shift, handling timecard exceptions such as missed punches, adding a pay code, etc. These edits in the signed off pay period trigger the system to generate historical corrections. There are two types of historical corrections that can be performed.
When this type of correction is performed, the employee will be paid the corrections on the next biweekly payroll check.
To Perform a Historical Correction to be paid on the next schedule payroll cycle:
- Enter in the historical correction time(s) on the timecard.
- Click Save.
Employees can view their corrected timecards in the application.
- An off-cycle correction means the employee will be paid within 1-2 business days from the time the adjustment is keyed into GTS.
- Off-Cycle corrections should only be performed when the amount is over 10 hours and it is due to extenuating circumstances.
- Please note: Off-Cycle checks are for regular wages/overtime only.
To perform an off-cycle historical correction, complete the following steps:
- Enter in historical correction time(s) on timecard.
- Go to the Historical Corrections tab (located at the bottom of the employee’s timecard).
- Select the box associated with the Pending or Saved historical correction(s).
- Select the pencil icon
.
- From the Edit Corrections panel, select the comment: Pay now if above 10 hrs. Below 10, click X & Save.
- Click Add and select Apply.
- Click Save. If the following message appears: Warning New corrections detected. Review corrections before saving timecard after selecting Save, click the Save button again.
Note: If another off-cycle needs to be entered, the manager must select the refresh option which is located on the upper right-hand side above the Save icon.
