Transfer Employee Time in the Timecard

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This job aid outlines how a non-exempt employee can transfer their time to another GL Location, GL Department, and/or GL Project-Practice.

You, as the manager, can perform transfers to your non-exempt employees’ timecards – reference the below job aids for additional guidance.
Transferring time is only available to non-exempt employees and not exempt (salaried) employees.

Click here to access the job aids that your non-exempt employees will use to perform transfers within Global Time System.

- When required, you can perform transfers on your non-exempt employees’ timecards.
- Not all transfer options (GL Location, GL Department, and/or GL Project-Practice) may be available for you and your employees to select within GTS as the transfer options vary by business.

Click here for instructions on how to review which of your employees are performing transfers within GTS.

Tip: It is important that your non-exempt employees select the correct GL Location, GL Department, and/or GL Project-Practice combinations.

Transfer Time to Another Department

From the Punch tile located on the home page, select Type and from the drop-down menu, select In Punch.
To transfer your time to another department do one of the two following options:
1. Select the Recent Transfers drop-down menu, and select the appropriate department from the list, then skip to step 3.
2. If you do not see the transfer you want in the menu, select Add Transfer. The Transfer panel opens.
  - Select Add Labor Category and then select Add GL Department - which will allow you to transfer your time to another department.
  - In the Search field, enter the department you would like to transfer to and then click the applicable department name.
  - Click Ok.
  - Click Apply.
Submit your punch.

The Punch tile displays the Type, Recent Transfers, and Add Transfer options

Note: If the employee forgets to transfer their time to another department and/or location, these same steps can be performed via the Employee Timecards page > simply go to the date row that corresponds with the in-punch you want to transfer and perform the same steps.

Important!: A transfer (labor distribution) should not be entered for previous pay periods and cannot be done as a historical correction -- doing so would overpay the employee. If a labor distribution is required for a previous pay period, please reach out to your Finance representative.

Transfer Time to Another Location

From the Punch tile located on the home page, select Type and from the drop-down menu, select In Punch
To transfer your time to another location do one of the two following options:
1. Select the Recent Transfers drop-down menu, and select the appropriate location from the list, then skip to step 3.
2. If you do not see the transfer you want in the menu, select Add Transfer. The Transfer panel opens.
  - Select Add Labor Category and then select the plus icon next to Add GL Location - which will allow you to transfer your time to another location.
  - Select the applicable location name.
  - Click Ok.
  - Click Apply.
Submit your punch.

The Punch tile displays the Type, Recent Transfers, and Add Transfer options

Transfer Time to Another Department and Location

From the Punch tile located on the home page, select Type and from the drop-down menu, select In Punch
Select Add Transfer. The Transfer panel opens.
Select Add Labor Category and then select Add GL Department - which will allow you to transfer your time to another department.
In the Search field, enter the department you would like to transfer to and then click the applicable department name.
In the same panel, click the plus icon next to Add GL Location - which will allow you to transfer your time to another location.
Click the applicable location name.
Click OK.
Click Apply.
Submit your punch.

The Punch tile displays the Type, Recent Transfers, and Add Department and Location Transfer options

Note: If the employee forgets to transfer their time to another department and/or location, these same steps can be performed via the Employee Timecards page > simply go to the date row that corresponds with the in-punch you want to transfer and perform the same steps.

Transfer in the Middle of a Shift

Access the employee's timecard and time period of the transfer.
From the timecard, add a new row in the timecard by selecting the plus sign to the left of the date of the transfer.
Enter the transfer start time in the In punch column.
Enter the time the transfer ended in the Out punch column.
Select the Transfer column and do one of the two following options:
1. Select the appropriate transfer from the list of recent transfers, then skip to step 6.
2. If you do not see the transfer you want in the list, select Search.
  - Select Add Labor Category and then select Add GL Department - which will allow you to transfer the employee's time to another department. You may also select Add GL Location - which will allow you to transfer the employee's time to another location.
  - Click the applicable department and/or location name.
  - Click OK.
  - Click Apply.
Save the timecard .

Note: The system will add purple times during the shift to complete the necessary shift segments. Be sure to review the timecard totals to verify the hours earned under each transfer.

Employee's timecard shows the In and Out punch and Transfer column menu options.

Review timecard totals after transfer

To review the hours allocated to each shift transfer:

Select the Totals tab.
Locate the row with the (X) in the Labor Category column.

Employee timecard showing Totals section and the location and job transfer.