Create Hyperfind Queries

About Hyperfind Queries

Hyperfind is a search engine that filters and selects groups of employees through queries that specify conditions or locations (criteria). Queries enable you to access a specific group of employees who are active as of a specific date.

The results of query searches depend on the employees to whom you have access. Your access rights determine whether you can create and modify queries and the conditions you can use.

Types of Hyperfind queries:

  • Ad hoc — A temporary Hyperfind that only you can use. When you log off, the Hyperfind is deleted.
  • Personal — The Hyperfind is saved and available for reuse, and only you can access it.
  • Public — The Hyperfind is available for anyone’s use, but you cannot create or edit a public query.

Create a new hyperfind:

  1. From the Main Menu , select Time > All Timecards.
  2. From the Select Hyperfind drop-down list, select New Hyperfind.

    The Hyperfind drop-down list displays the New Hyperfind option

  3. In the Home Employees area of the Hyperfind Editor, select one of the following:
    • Accept the default selection of No to create a new hyperfind.
    • Yes to create a hyperfind for Home Employees only.This returns only employees who directly report to you.
  4. In the Ad Hoc area of the Hyperfind Editor, select one of the following:
    • Yes to create an ad hoc query.
    • No and then select Personal in the Visibility area.
  5.  Add a Name for your Personal Hyperfind.Optionally, click Add Description to include additional information.
  6. Click Add Conditions.

Hyperfind Editor displays steps 3 through 5

  1. From the Select Conditions page, select a Filter option from the left margin.
  2. Select a condition from the main area, then click Add to include it in the Query.
  3. Repeat steps 6 and 7 to add more conditions to your new hyperfind query.
  4. Apply.

    Select Conditions page displays Filter options and the Add Conditions area to select and add criteria

  5. Click Test Hyperfind in the lower left corner. The Test panel displays employees who meet the selected conditions. 
  6. Verify that the correct employees appear on the Test panel, then click Done to close the Test panel.
  7. Select Add or Edit Conditions to refine your query or click Save to save your query.

Hyperfind Test panel displays